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When and how to electronically submit injury data to OSHA

August 25, 2017
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OSHA’s Injury Tracking Application (ITA) became available Aug. 1, enabling employers to electronically enter their required 2016 injury and illness data from Form 300A.

The Improve Tracking of Workplace Injuries and Illnesses final rule went into effect Jan. 1. The initial compliance deadline is Dec. 1, 2017.

The requirements are scheduled to be phased in over two years. In 2017, all “covered establishments” must submit data from 2016 Form 300A. Next year, the rule requires establishments with at least 250 employees to submit information from 2017 Forms 300, 300A and 301 by July 1. Those with 20 to 249 workers in specified industries — ones with historically high rates of occupational injuries and illnesses — are required to enter data from Form 300A, also by July 1, 2018. OSHA’s submission deadline moves up to March 2 in 2019 and beyond.

The following graphic clarifies OSHA’s electronic submission requirements.

OSHA injury reporting requirement

The data submission process involves four steps: creating an establishment, adding 300A summary data, submitting data to OSHA and reviewing the confirmation email.

Now under development, the ITA website will offer three options for submitting data securely: manual entry, uploading a CSV file to process single or multiple establishments at the same time, and allowing automated recordkeeping systems to transmit with an application programming interface. The ITA website will also include reporting requirements, an FAQ section and a link for assistance.

“Pinnacol’s here to help,” assured Safety Services Supervisor John Crawmer. “Visit our OSHA recordkeeping webpage. There you’ll find a toolkit to aid compliance, including our OSHA Report Manager, OSHA 300 and 300A logs, and more. We invite you to call your Pinnacol safety consultant, orsafetyoncall@pinnacol.com. We stand ready to assist your organization in meeting OSHA’s electronic submission requirements.”

Find further information about the new federal rule from OSHA, and read the federal register entry.

Note: Please be aware that this site has been working only intermittently since its launch. Keep checking with OSHA for more information.

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